tekom - Europe

Privacy Policy

Version as of: 03/08/2021

General

Information on the Processing of Personal Data

In the following passages, we have provided information on the processing of personal data when you use this WebPortal. Personal data is all data that can be related to you personally, for example your name, address, email addresses, and behavior as a user. "Processing" means any operation performed in connection with personal data, such as collecting, recording, storing, or changing data.

Controller

(1) Both associations

  • Gesellschaft für Technische Kommunikation – tekom Deutschland e.V. and
  • European Association for Technical Communication – tekom Europe e.V.

(hereinafter "tekom")
work together with tcworld GmbH as service provider. tcworld GmbH renders services for members and is an event organizer and publishing house for tekom publications, as well as a provider of training in the field of technical communication.
The controller, as defined by Article 4 (7) in conjunction with Article 26 of the General Data Protection Regulation (GDPR), is tcworld GmbH, together with the above-mentioned associations ("joint controllership").

(2) A joint controllership is where two or more controllers are jointly responsible for processing personal data because they can jointly (not necessarily to the same extent!) determine the purposes and means of the processing. The GDPR stipulates that joint controllers

  • must specify, by means of an arrangement between them, which controller is responsible for which duties as regards the exercise of the rights of the data subject (e.g. duty to provide information), unless this is determined by European Union or Member State law
  • may designate a contact point for data subjects in the arrangement, and
  • must further make key points of the arrangement (e.g. the actual functions and relations of the joint controllers) available to the data subject.

However, these specifications apply with binding effect only within the scope of the internal relationship between the joint controllers – for example if it must be proved that one of the joint controllers has actually fulfilled its contractual obligations. Regardless of any arrangements made, data subjects have the right to exercise their rights in respect of and against each of the controllers. Joint controllers should incorporate a liability clause in the contract in which they specify which controller is liable for which data incidents within the internal relationship. Data subjects are free to choose which of the joint controllers should be liable to them.

(3) The address of their joint office is:
Rotebühlstraße 64
70178 Stuttgart
GERMANY
info(at)tekom.de
+49 711 65704-0
Fax +49 711 65704-99

(4) If we use contracted service providers for individual functions of our site or would like to use your data for promotional purposes, we will inform you in detail of the relevant processes below. We will also inform you of the criteria defined for the storage period.

(5) Our joint data protection officer can be contacted at datenschutz(at)tekom.de or at our postal address for the attention of the "Data Protection Officer".

Personal Data Collected on the WebPortal

Collection of Personal Data When You Visit Our WebPortal

If you use the WebPortal for purely informational reasons, that is, if you do not log in, register or otherwise transmit information to us, we gather only the data that your browser transmits to enable you to visit the WebPortal. If you would like to look at our WebPortal, we will collect the following data, which is necessary for us in order to display our WebPortal to you and to ensure its stability and security (legal basis is GDPR Article 6 (1) 1 lit. f)):

  • IP address
  • Date and time of the request
  • Time zone difference from Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Amount of data transmitted each time
  • Website from which the request originates
  • Referring URL (the site previously visited)
  • Browser
  • Operating system and its interface
  • Language and browser software version

Contact Form

Contacting Us/Use of Contact Forms

(1) If you contact us by email or via a contact form, the data that you have disclosed (your email address and possibly your name and telephone number) will be processed by us only so that we can respond to your queries. The legal basis is GDPR Article 6 (1) 1 lit. b). We will delete the data processed in this context once its storage is no longer necessary.

(2) If you use our contact form to order a free trial subscription to either 'tk' or 'tcworld magazine', we will take this opportunity to contact you by email after the automatic expiration of the trial subscription for the purposes of obtaining feedback and offering a subscription or tekom membership. The legal basis for this is GDPR Article 6 (1) 1 lit. f).

Registration for Regional Group Events

You can register for the events of our country organization via our WebPortal. We require the following personal data from you for this process:

  • First name
  • Last name
  • Email address

The "title" and "company" information is optional.
You will receive a registration confirmation via email. You can deregister from the event at any time. To do this, use the deregistration link included in the email. If you deregister from the event, your data will be deleted.
Your details will be processed exclusively for the purpose of attending the event. This also includes your data being forwarded to the responsible persons in the country organization. The legal basis is GDPR Article 6 (1) 1 lit. a). If necessary, solely the names of the participants will be forwarded in order to prepare a hospitality receipt. The legal basis for this is GDPR Article 6 (1) 1 lit. c).

Cookies

Use of Cookies

(1) In addition to the above-mentioned data, cookies are stored on your computer when you use our WebPortal. Cookies are small text files stored in association with the browser you use on your hard disk, which cause certain information to be transmitted to the location that sets the cookie (in this case, us). Cookies cannot run programs or deliver viruses to your computer. They are used to make internet service more user-friendly and effective on the whole.

(2) This WebPortal uses the following types of cookies, whose scope and functionality are explained below:

  • Transient cookies (see a below)
  • Persistent cookies (see b below)

a) Transient cookies are automatically deleted when you close the browser. Session cookies belong to this group in particular. These cookies store what is known as a Session ID, using which various requests by your browser can be assigned to the shared session. This way, your computer can be recognized when you return to the website. Session cookies are deleted when you log out or close your browser.
b) Persistent cookies are automatically deleted after a predetermined duration, which can vary depending on the cookie. You can delete these cookies anytime in the security settings of your browser.

(3) You can configure your browser settings as you wish and, e.g., refuse the acceptance of third-party or all cookies. Please note, however, that you then may not be able to use all the functions of this website, see also “Use of Tools and Marketing Services” below.

(4) We use cookies so that we can identify you for subsequent visits if you have an account with us. Otherwise, you would have to log in again each time you visit our site.

Use of Tools and Marketing Services

Here, you will find the list of the tools and marketing services used, followed with the respective detailed explanations.

(I) Google: Google Analytics, Google Signals, Google Remarketing Services/Google Marketing Services, Google Ads, Google Tag Manager

(II) Facebook Pixel for visitor actions

(III) Marketo

(I) Google

a) Google Analytics 

We create pseudonymous usage profiles with the help of Google Analytics for the demand-oriented design of our websites. Google Analytics uses targeting cookies, which are stored on your end device and can be read by us. This way, we can recognize returning visitors and as such, count them and learn how frequently our websites are called up by different users. Data is processed on the basis of GDPR Art. 6 Abs. 1 lit. a) (Consent).

The information generated by cookies about your use of this website is usually transferred to a Google server in the USA and stored there. However, due to the activation of IP anonymization on this website, your IP address will be shortened beforehand by Google within member states of the European Union. The full IP address is only transmitted to a Google server in the USA and shortened there in exceptional cases (further information on the purpose and scope of data collection can be found e.g. at policies.google.com/privacy). We have also entered into an order processing agreement with Google LLC (USA) in accordance with GDPR Art. 28. Google will use this information on our behalf strictly to evaluate usage of our websites in order to compile reports on website activity.

Google sets the following cookies when you visit our website and consent to the use of the Google Analytics cookie:

(1) Google Signals

We also use Google Signals, an extension of Google Analytics.

Here, visitor data from our website and/or our apps are recorded in Google Analytics and linked to your Google account, i.e. your logged-in user. We are thus provided with anonymized data  and have no access to your personal individual data. This only happens if you have previously consented to such a link on Google in order to receive personalized advertising. Visitor data includes: end user location, search history, YouTube history and data on Google partner websites. This data is used to provide aggregated and anonymized statistics on the behavior of our users across all devices.

At myactivity.google.com/ you can view "My Activities" and delete them at any time and object to personalize advertising in your Google account.

(2) Google Remarketing Services/Google Marketing Services

We use the marketing and remarketing services (briefly, "Google Marketing Services") from Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA ("Google").

Google Marketing Services allow us to display advertisements for and on our website in a more targeted manner in order to present users with only those advertisements that potentially correspond to their interests. If, for example, a user is shown advertisements for products that he was interested in on other websites, this is referred to as "remarketing". For these purposes, when our and other websites on which Google Marketing Services are active are accessed, Google immediately executes a code from Google and what are called (re-)marketing tags (invisible graphics or code, also known as "pixels") integrated into the WebPortal. With their help, an individual cookie, i.e. a small file, is stored on the user’s device (comparable technologies can also be used instead of cookies). The cookies can be set by various domains, including google.com, doubleclick.net, invitemedia.com, admeld.com, googlesyndication.com or googleadservices.com. This file records which websites the user has visited, which content he is interested in and which offers he has clicked, as well as technical information about the browser and operating system, referring websites, visiting time and other information on the use of the online offer. The IP address of the user is also recorded, whereby we inform you as part of Google Analytics that the IP address is shortened within member states of the European Union or in other contracting states of the Agreement on the European Economic Area and only transferred in full to a Google server in the USA and shortened there in exceptional cases. The IP address will not be merged with the user’s data within other Google offers. The aforementioned information can also be combined by Google with information from other sources. If the user then visits other websites, the advertisements tailored to him can be displayed according to his interests. The aforementioned information can also be combined by Google with information from other sources. If the user then visits other websites, the advertisements tailored to him can be displayed according to his interests. The aforementioned information can also be combined by Google with information from other sources.

The user data is processed pseudonymously as part of Google Marketing Services. This means that Google does not store and process the name or email address of the user, for example, but processes the relevant cookie-related data within pseudonymous user profiles. In other words, from Google’s point of view, the ads are managed and displayed not for a specifically identified person but for the cookie holder, regardless of who this cookie holder is. This does not apply if a user has expressly allowed Google to process the data without this pseudonymization. The information collected by Google Marketing Services about users is transmitted to Google and stored on Google’s servers in the USA.

b) Google Ads

Google Marketing Services that we use include the online advertising program "Google Ads (formerly AdWords)". In the case of Google Ads, each Google Ads customer receives a different "conversion cookie". This means that cookies cannot be tracked via the websites of Google Ads customers. The information obtained with the help of the cookie is used to generate conversion statistics for Google Ads customers who have opted for conversion tracking. Google Ads customers find out the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive any information by which users can be personally identified.

c) Google Tag Manager

We also use the "Google Tag Manager" to integrate and manage Google analysis and marketing services on our WebPortal.

Further information on the use of data for marketing purposes by Google can be found on the overview page, https://policies.google.com/technologies/ads . Google’s data protection declaration is available at https://policies.google.com/privacy .

If you want to object to interest-based advertising by Google Marketing Services, you can use the setting and opt-out options provided by Google: https://www.google.com/ads/preferences/ .

We base this commitment on GDPR Article 6 (1) lit. a).

 

(II) Use of the Facebook Visitor Action Pixel

With your consent, the "visitor action pixel" of Facebook Inc., 1601 South California Avenue, Palo Alto, CA 94304, USA ("Facebook") is used within our web presence.

The "visitor action pixel" can be used to track users’ actions as soon as they are redirected to a provider’s website by clicking on a Facebook ad. This enables us to record the effectiveness of Facebook ads for statistical and market research purposes and to optimize our marketing measures accordingly. The collected data is anonymous for us. We cannot see any personal data of individual users or draw conclusions about this.

Facebook stores and processes this data. Facebook can therefore assign this data to your Facebook account. You may enable Facebook and its partners to serve ads on and off Facebook. Furthermore, a cookie may be stored on your computer for these purposes. For more information on the collection and use of data by Facebook, as well as your rights in this regard and options for protecting your privacy, please refer to Facebook’s data policy: www.facebook.com/about/privacy/.

Consent to the use of the Facebook visitor action pixel may only be declared by users older than 13 years of age. You may revoke consent.

You can object to the collection by the Facebook pixel and use of your data to display Facebook ads. To adjust which types of ads are displayed to you within Facebook, you can visit the page set up by Facebook and follow the instructions there for the settings of usage-based advertising: www.facebook.com/settings. The settings are made in a platform-independent manner, which means that they are applied to all devices, such as desktop computers or mobile devices.

You can further opt out of the use of cookies used for reach measurement and advertising purposes via the Network Advertising Initiative opt-out page (https://optout.networkadvertising.org/?c=1) as well as the US website (http://www.aboutads.info/choices) or the European website (https://www.youronlinechoices.com/uk/your-ad-choices).

Likewise, you can do this here directly on our WebPortal via the cookie banner.

We base this use on GDPR Article 6 (1) lit. a).

 

(III) MARKETO

Use of Marketo/Analysis of User Behavior through Tracking

(1) We use the services of Marketo EMEA Limited to send out our newsletter and other mailings (call for papers), to manage advertising permissions, and to collect statistical data on the use of our WebPortal and optimize the site accordingly. The legal basis for this is GDPR Article 6 (1) 1 lit. f).

(2) We would like to point out that when sending out the newsletters or other requested information on our behalf, Marketo analyzes your user behavior. To perform this analysis, the emails that are dispatched contain "web beacons" (also known as "tracking pixels"). These are single-pixel image files that link to our WebPortal, thereby enabling us to perform a session-based analysis of your user behavior. We record when you read our newsletter and which links in the newsletter you click on and conclude from this what your personal interests are. Marketo stores the information collected in this way on its server in the EU/EEA.

(3) Tracking is not possible if you have disabled the display of images by default in your email program. In this event, however, the newsletter will not be displayed to you in full and you may not be able to use all of its functions. If you manually allow the images to be displayed, the above-mentioned tracking will take place.

(4) If you purchase a product or service from us, your email address and name will be imported into Marketo’s systems so that we can send you informational emails for similar goods or services in the future. The legal basis for this is GDPR Article 6 (1) 1 lit. f).

(5) Marketo’s address and URL with its Privacy Notice:
Marketo EMEA Ltd.
Cairn House
South County Business Park
Leopardstown Road
Dublin 18
IRELAND
https://documents.marketo.com/legal/privacy/

Newsletters

(1) For registration for our newsletters, we use what is known as the double opt-in procedure. This means that, after you specify your email address, we send a confirmation email to the address you specified in which we ask you to confirm that you wish to be sent the newsletter. If you do not confirm within seven days, your registration will be automatically deleted. If you do confirm that you wish to receive the newsletter, we will store your email address until you unsubscribe from the newsletter. This storage is solely for the purpose of being able to send you the newsletter. Furthermore, both at the point of registration and confirmation, we store your IP address and the time in order to prevent misuse of your personal data.

(2) The specification of your email address is required so that we can send you the newsletter. Specification of your name is voluntary and allows us to address you personally in the newsletter.

(3) You can decide for yourself which of our newsletters you want to receive via a subscription center. The link to the subscription center is provided with each newsletter. If you are registered as a user or member under 'my tekom', you can follow the link to the subscription center directly from there.

(4) Your consent to be sent the newsletter can be revoked at any time. To revoke it, you can click the link to the subscription center provided in every newsletter email, send an email to info(at)tekom.de, or declare your revocation in a message using the contact data specified in the imprint page of this WebPortal.

(5) Please note that when we send you newsletters, we analyze your user behavior. More information on this is available in the section "Use of Marketo/Analysis of User Behavior through Tracking".


(5) Please note that when we send you newsletters, we analyze your user behavior. More information on this is available in the section "Use of Marketo/Analysis of User Behavior through Tracking".

Web Analysis Services (Matomo)

(1) To continually optimize our WebPortal, we use the web analysis service Matomo (formerly Piwik), which analyzes usage of our WebPortal. The statistics obtained allow us to improve our services and make them more interesting for you as a user. The legal basis for the use of Matomo is GDPR Article 6 (1) 1 lit. f).

(2) We use Matomo in conformity with data protection: Analysis is done using cookies (see above). Cookies collect information regarding your use of our WebPortal. This information is stored solely on our server in Germany. We use "AnonymizeIP". With this, IP addresses are then only used in a shortened form, which precludes individual identification of users' personal data. The IP address transmitted from your browser by Matomo will not be associated with any other data collected by us.

(3) The Matomo program is an open source project. Information from this third party concerning data protection can be found here.

(4) You have the option of preventing Matomo cookies from being stored on your computer and your use of this website being tracked by Matomo. To do so, choose “Opt out” via our cookie banner.

Social Media Plugins

Social Media

A variety of social media links such as links to XING, LinkedIn, Facebook, and Twitter are integrated into our WebPortal.
The links integrated on our website are not integrated through social media plug-ins. The integrated graphics of the social media platforms contain only an http link to our respective presence on social media. This means that when you visit our website, no direct connection is established with the servers of the various social media platforms.

Integration of Third-Party Services

YouTube

(1) We include YouTube videos in our web offerings. They are stored at http://www.youtube.com and can be played directly from our WebPortal.

(2) When you visit our WebPortal, YouTube is informed that you have accessed the corresponding sub-page on this website. Also, any further personal data collected via our website will be transmitted. YouTube will do this regardless of whether you are logged in with a user account provided by YouTube or do not have a user account. If you are logged in to Google, your information will be associated directly with your account. If you do not want your profile to be associated with YouTube, however, you must log out before clicking the corresponding button. YouTube stores your data as user profiles and uses them for the purposes of advertising, market research and/or the design of its demand-oriented website. This type of evaluation is used in particular to provide demand-oriented advertising (even for users who are not logged in) and to inform other users of the social network about your activities on our WebPortal. You have the right to object to the creation of these user profiles by contacting YouTube to exercise this right.

(3) The data protection declaration for the social network YouTube, which is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, can be seen at https://policies.google.com/privacy.

Google Maps

 (1) We use the services of Google Maps on this WebPortal. This enables us to display interactive maps directly on the WebPortal and provide you with convenient use of the map function.

(2) When you visit our WebPortal, Google is notified that you have accessed the corresponding sub-page of our WebPortal. In addition, further data collected via our web page is transmitted. This happens regardless of whether you are logged in with a user account provided by Google or do not have a user account. If you are logged in with Google, your data is associated directly with your account. If you do not want this data to be associated with your profile at Google, you must log out before activating the button. Google will store your data as user profiles and use it for the purposes of advertising, market research, and/or the demand-oriented design of its website. An analysis of this type is performed (even for users who are not logged in) specifically in order to deliver demand-oriented advertising and to inform other users of the social network about your activities on our WebPortal. You have the right to object to the creation of this user profile, although to exercise this right, you must contact Google.

(3) Further information on the purpose and scope of the data collection and its processing by the plug-in provider can be found in the provider’s privacy policies. There, you can also obtain additional information on your rights in this regard and your settings options for protecting your privacy.

Conference Tools for Web Meetings and Virtual Events

LogMeIn

We work with LogMeIn as a conference service provider. The software used is GoToMeeting and GoToWebinar.

GoToMeeting

(1) To participate in an online meeting, you will receive an email from us containing an invitation link. We have either received your email address from you or collected it when you registered for an online event. To join an online meeting, you must provide a name. You can also choose a pseudonym. It is not necessary to provide an email address. Any email address entered is not visible to the other participants, but the names entered are visible to all participants. Your information will be cached in your browser and used for future online meetings. Your details will be stored in reports of completed online meetings in our administration area. In addition, technical device identification and traffic data such as MAC and IP address, unique device identification data, and data on the browser and operating system used are processed.

(2) If you activate access to the microphone or video camera of the end device used, sound and video data will be processed and played back in the online meeting. You can deactivate access at any time using the buttons with the respective icons. Participation is also possible if you deactivate access. It is also possible to exchange text messages in a group chat. These can be sent to only one participant, by selecting "private", or to a whole group.

If you select the function "Transmit screen", your displayed screen content will be shown to all other participants in the online meeting. Therefore, before using the function, you should ensure that no sensitive data is displayed on your screen. You can deactivate the function at any time using the corresponding button.

(3) Online meetings using GoToMeeting are generally not recorded or may only be recorded with the consent of all participants.

(4) We base the processing on GDPR Article 6 (1) 1 lit. f). Our legitimate interest is the effective holding of online meetings. If the online meeting should be conducted in the context of an existing contractual relationship or a contractual relationship to be initiated, the additional legal basis is GDPR Article 6 (1) b). Online meetings are only recorded if we have informed you of this in advance and you have consented to the recording. The legal basis in this case is GDPR Article 6 (1) lit. a).

GoToWebinar

(1) For participation in webinars, we use GoToWebinar. You will receive a link for participation. You will then be redirected to the GoToWebinar registration page, where you must enter your name, email address and, if applicable, your tekom membership number. In the case of webinars exclusively for tekom members, you must be logged in to 'my tekom' to access the registration link.

(2) All webinar participants are automatically muted and cannot share their screen. Only speakers and organizers of the webinars can do this. Webinar participants cannot see the names of other participants. Questions can only be asked directly to the speaker/organizers.

Note: If you visit the provider’s other websites or install the provider’s application on your device, the processing of personal data is governed exclusively by the provider’s privacy policy, which can be found at www.logmeininc.com/legal/privacy.

(3) Generally, all webinars are recorded for the tekom Webithek. Neither the names of the participants nor the participants themselves can be seen in the recording.

(4) We base the processing on GDPR Article 6 (1) lit. f). Our legitimate interest is the effective holding of webinars. If the webinar is exclusively for tekom members, the additional legal basis is GDPR Article 6 (1) lit. b).

LogMeIn
320 Summer Street
Boston, MA 02210
USA

LogMeIn guarantees a reasonable level of data protection according to GDPR Article 46 (2) lit. c). For more information, please visit https://www.logmein.com/legal/privacy/international.

Microsoft Teams

We use Microsoft 365 and Microsoft Teams to conduct our usual office communication as well as for phone conference calls, online meetings and/or video conferences. Online meetings are recorded only with the consent of the participants. If you do not wish to be recorded, you may leave the online meeting.

If necessary for the purpose of logging the results of an online meeting, we will log the chat content.

Microsoft 365 and Microsoft Teams are a service provided by Microsoft Ireland Operations, Ltd. For this purpose, we have entered into an order processing agreement with the provider.

When using Microsoft Teams, various types of data are processed. The scope of the data also depends on the data you provide before or during participation in an "online meeting".

The following personal data are subject to processing:

User details: display name, email address, profile picture (optional), preferred language

Meeting metadata: e.g. date, time, meeting ID, phone number, location

Text, audio and video data: You may have the option to use the chat function in an online meeting. In this case, the text entries you make are processed in order to display them in the online meeting.

To enable the display of video and the playback of audio, the data from the microphone and video camera of your end device are processed during the online meeting. You can switch off or mute the camera or microphone yourself at any time via the Microsoft Teams applications.

If there is no contractual relationship with you, the legal basis for the processing of your personal data is GDPR Article 6 (1) lit. f). Here, our interest is in the effective holding of online meetings.

BigBlueButton

We use BigBlueButton for Meetups and regional group events:

(1) To participate in BigBlueButton meetings, you only need to enter your name. However, you can also enter a pseudonym.

(2) As a participant, you have the option to turn on your camera and share your screen. The other participants will see the name/pseudonym you entered.

(3) Online meetings under BigBlueButton are not recorded.

(4) BigBlueButton is open source software operated on its own server. We base the processing on GDPR Article 6 (1) lit. f). Our legitimate interest is the effective holding of online meetings. If the event is exclusively for tekom members, we also base the processing on GDPR Article 6 (1) lit. b).

Privacy Policy for 'my tekom'

2/25/2021

General Explanations

Beside the use of the tekom WebPortal solely for information, we offer various services for our members and interested persons with a user account under 'my tekom'.

Registered Users

Functions for Interested Persons with a User Account

(1) You can create a user account in 'my tekom' without being a member. We need the following personal data for this:

  • Title
  • First name
  • Last name
  • Email address
  • Postal code (this assigns you to a regional group or country organization)

The legal basis for this is GDPR Article 6 (1) 1 lit. a).

(2) We use the “double opt-in” procedure for registrations. This means that we send a confirmation email to your specified email address after your personal data has been provided. The email contains a link, following which you can set a password and complete the registration process. If you do not complete the registration process within seven days, the personal data that you have provided for your registration will be automatically deleted.

(3) The following functions are available to you in your user account:

  • You are connected with the regional groups/country organizations of your choice and receive information about free-of-charge events. If you are logged in, you can also register for the events with a single click and receive a confirmation email.
  • You will see the events for which you are registered at a glance and can do the following:
    • Show event details
    • Download events as ICS files
    • Cancel your registration with a single click
      The country organization/regional group managers responsible for the events will receive a list of participants containing the titles, names, and email addresses of the people who have registered. If necessary, the names will be forwarded in order to prepare a hospitality receipt. The legal basis for this is GDPR Article 6 (1) 1 lit. c).
  • You can view events and event reports with a single click. Depending on the event, the presentation slides are also available to members here for download.
  • You can view the data that you have provided under 'my data' and correct them if necessary.
  • Under 'my newsletter', you have direct access to the subscription center and can decide from which regional group/country organization you would like to receive invitations to events. You can also decide which newsletters you would like to receive.

Deleting a User Account

Deleting a User Account in 'my tekom'

You can delete your user account at any time under 'my data'.
 

Becoming a Member Online

You can submit a membership application online.

(1) For this, we require the following personal data from you:

- Last name
- First name
- Salutation
- Date of birth
- Email address
- Postal address
- Company/university (optional)
- Telephone number (business) (optional)
- Telephone number (private) (optional)
- Fax (business) (optional)

The data you provide will be processed in a joint database of the responsible body. Based on the address you provide, you will be assigned to a tekom regional group. As part of the member service, you will receive future notifications of events in your regional group.

(2) If you have not yet created a user account for 'my tekom', you will be automatically redirected to create a user account at the end of the membership application process. To create the user account, we use the “double opt-in procedure”. This means that after you have entered your personal data, we will send you a confirmation email at the email address you provided. This contains a link which you are requested to follow, assign yourself a password, and accept the terms of use and information on data protection. The legal basis for the processing is GDPR Article 6 (1) 1 lit. a).

(3) For the creation of the user account, we use the “double opt-in procedure”. This means that after you have provided your personal data, we will send you a confirmation email at the email address you have provided. This contains a link which you must follow and enter a password. If you do not do this within 7 days, your personal data provided for activation and membership application will be automatically deleted.(4) We base the processing on GDPR Article 6 (1) 1 lit. b).


 

Functions for Members

You will find your dashboard under 'my tekom'. From there you can access all functions and see the events for which you are registered.

Under 'my data':
You can see the personal data that we have concerning you. You can correct this data if necessary.

  • Here, you are connected with the regional groups/country organizations of your choice and receive information about free-of-charge events. You can also obtain information on the events held by other regional groups/country organizations. If you are logged in, you can also register for the events with a single click and receive a confirmation email.
  • You will see the events for which you are registered at a glance and can do the following:
    • Show event details
    • Download events as ICS files
    • Cancel your registration with a single click
      The country organization/regional group managers responsible for the events will receive a list of participants containing the titles, names, and email addresses of the people who have registered. If necessary, the names will be forwarded in order to prepare a hospitality receipt. The legal basis for this is GDPR Article 6 (1) 1 lit. c).
  • You can view events and event reports with a single click. Depending on the event, the presentation slides are also available to members here for download.

Under 'my newsletter':
You have direct access to the subscription center and can decide from which regional group/country organization you would like to receive invitations to events. You can also decide which newsletters you would like to receive.

Please note the following:
It is not possible to unsubscribe from internal association notifications, such as invitations to general assemblies, calls for candidates to stand in elections, and notifications concerning board and arbitration tribunal elections.
These notifications are not advertising but rather ensure that you can exercise your membership rights. If you no longer wish to receive notifications of this type from us, please contact our office:
Rotebühlstraße 64
70178 Stuttgart
GERMANY
info(at)tekom.de
+49 711 65704-0
Fax +49 711 65704-99

Under 'my questions for the experts':
You can ask our experts questions and see an overview of the questions that you have already asked.
Please note the following:
The questions and the answers should be of benefit to all members. Therefore, all the questions and answers from experts can be viewed and searched by all members. When you ask a question, you can decide for yourself by checking a box whether you want to publish your question under your name. Under the basic setting, questions are published without stating people’s names. Anonymization is still possible even after publication. Please contact our team at info(at)tekom.de for this purpose.
When formulating the text of your question, you are responsible for whether your name or the name of your company is mentioned. Information in continuous text can only be anonymized subsequently at considerable trouble and expense. Please contact our team at info(at)tekom.de for this purpose.

Under 'my job application':
You can submit and manage a job application yourself. The provision of all information is voluntary. Job applications are freely accessible on the WebPortal. If you do not want your name or email address shown in the posting, you can publish it anonymously using the code function.

Under 'my job postings':
Corporate members can submit job postings under 'my job postings'. The postings are freely accessible on the WebPortal.

Under 'my service provider directory':
Companies and freelancers can list themselves in the freely accessible service provider file under 'my service provider directory'. The provision of all information is voluntary.

After Membership?

When your membership comes to an end, you will no longer be able to use the functions reserved for members. You have the option to retain your account as a registered user. We will inform you in good time before your membership ends. The functions for registered users can still be available to you if you wish. The legal basis for this is GDPR Article 6 (1) 1 lit. f). If you do not make use of this, your user account will be deleted at the latest 6 months after termination of the membership.
Irrespective of the continuation of your user account as an interested person, your job applications, job postings, and entries in the service provider directory made during your membership will be deleted. Your questions for the experts will not be deleted. These will remain available to members.

Administration of Group Memberships

(1) Companies, organizations or institutions supporting the purpose of the association can establish an allocation of association memberships for the benefit of their employees. The group memberships are managed by one person in the company, organization or institution.

(2) The following functions are available to the administrator of the group membership:

  • Under 'my job postings' you can create new job postings and manage them. These are available to all visitors to this WebPortal.
  • Under "Service provider directory" you can list your company. The service provider directory is visible for all visitors to this WebPortal.
  • Under "Events" you can enter your company events. These are then visible for all visitors to this WebPortal.
  • Under "Manage companies" you can adjust the company data if necessary.
  • Under "Manage invoice address" you can change the invoice address if necessary.
  • Under "Manage company members" you can make changes if necessary, for example add or remove company members.

Please note the following: It is the responsibility of the company, organization or institution to inform the employee if he has been removed from the group membership.